Shifts

The Shifts view divides the calendar into the three-week periods used in the hospitality collective agreement. Owners and managers can move to the previous, current or next period and see every employee at the location in one grid.

Quick planning assigns the same shift template to several employees and dates in one save. Select, for example, Morning shift, the employees and weekdays. Väylä validates the whole batch before saving and does not create a partial batch if any selected shift overlaps.

Use Shift template times to edit the defaults and add or delete custom shift types such as Saturday or Sunday. An overnight shift may end earlier than it starts. Use Add a single exception shift for one-off times.

Every employee can mark a day in the next roster period as Unavailable or Would like a shift under My preferences, with an optional note. Owners and managers see the marker in the employee’s day cell in the roster grid while planning.

Owners and managers record an employee’s sick leave, annual leave or other absence in the Absences section, including the date range and an optional note. Absences relevant to the selected three-week period appear in the same section and can be deleted there. Deletions are recorded in the audit log.

The roster grid marks absence days with S, L and M badges and distinct background colors. If an employee already has a shift on an absence day, the warning above the grid names the employee, date and absence type. Employees see their own absences below their upcoming shifts.

The quick clocking card in the Today view is shown to every staff role, including owners. You can clock in and out directly from the dashboard, and the card shows elapsed working time after you clock in. If you clock out from the quick card, the entry is saved with 0 break minutes.

The Clocking card on the Shifts page is the detailed clocking path. Select Clock in when the shift starts. The clocking is linked automatically to your nearby shift when one exists; otherwise it is saved as a free clocking. Enter the day’s break minutes on the Shifts page when you clock out at the end of the shift.

Owners and managers can view clockings for a selected date under Today’s clockings. The list shows the employee, clock-in and clock-out times, break, entry source and linked shift. Open Correct clocking to adjust times or the break. Use Add manually to save a missing completed entry for an employee.

The Period summary is shown to owners and managers for the selected three-week period. Figures are calculated only from completed actual time entries that have a clock-out. The table separates worked and regular hours, additional work, overtime in the 50 and 100 per cent classes, and Sunday, evening and night hours. Sunday, evening and night hours are separate classifications and may overlap base or overtime hours.

Export hour data CSV creates an employee-level period report. Export § 32 working time records CSV creates daily records with additional, overtime and Sunday work flags and identifies manual or corrected entries. Väylä classifies hours and does not calculate monetary wages. The calculations require validation by an external collective-agreement expert before payroll use.

The view warns about a gap below 11 hours, a period-work rest below 9 hours, a shift over 10 hours and more than seven consecutive working days. Each warning names the employee and date so the relevant shift can be found in the grid.

Warnings assist planning and do not block saving. A local agreement or another justified arrangement may make a deviation acceptable, so the employer reviews the situation and adjusts the shift when needed.

Under the hospitality collective agreement, the roster must be given to staff no later than one week before the period starts. If fewer than seven days remain or the period has started, the view shows a warning and requires I knowingly publish this roster late.

After publication, an employee only sees their own published upcoming shifts. Owners and managers can still add, edit and delete shifts, but every post-publication change and the publication itself are recorded in the audit log.